FIAC08-2024-00890-Senior Accountant-Cheyenne

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FIAC08-2024-00890-Senior Accountant-Cheyenne

Salary

$27.13 - $30.14 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2024-00890

Department

Game & Fish Commission

Division

Fiscal

Opening Date

05/20/2024

• Description

• Benefits

• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Game and Fish Department is seeking a Senior Accountant in Cheyenne, WY to join the disbursements team within the fiscal division. Primary responsibilities include; auditing payment documents to ensure compliance with State and Federal rules and regulations; data entry to initiate accounts payable transactions; data interfaces between custom Department accounting systems and the state accounting system (WOLFS); and vendor management. This position also performs research and reconciliation of accounts payable balance due statements from external vendors, landowner coupon affidavit processing, and audit request data pulls and research. The most frequently used custom agency financial systems include a document management system, a voucher processing system (VPS), and a credit card payment processing system.

Human Resource Contact: alice.saldana2@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Audit payment transactions for compliance with the travel policy, purchasing regulations, federal guidelines, state policy, and agency policy; and review for accurate accounting codes, project codes, and budget authority before funds are disbursed.

• Research and communicate with agency personnel to identify and resolve errors and discrepancies in payment transactions.

• Input payment transaction data into the agency's document management system, internal voucher processing system (VPS), and internal card payment processing system; validate all coding; balance to supporting documentation; and investigate and correct any discrepancies. Daily creation and submittal of system interface files with the State accounting system, WOLFS.

• Participate in the daily audit of payment documents initiated by other employees prior to final approval in WOLFS.

• Organize, scan, and distribute documentation after payments have been processed through the state accounting system to meet agency and the state document records retention requirements.

• Process landowner coupon affidavits from landowners for payment to include: distribution of affidavit form to landowners; receipt and log completed forms; establish landowner as a vendor on the state accounting system, WOLFS; audit documents for payment approval; generate payment interface file; and, retain documentation as required.

• Establish and maintain vendors on the state accounting system, WOLFS to include; obtaining required information; enter vendor data in WOLFS; submit required documentation to State Auditor's Office for vendor establishment as required; and, research any payment authorization issues related to vendor records.

• Research, reconcile, and correct documentation as required in WOLFS, the internal voucher processing system (VPS), the internal credit card payment processing system, and communicate verbally and in writing with vendors and agency personnel the actions required to resolve discrepancies.

• Provide backup to the Disbursements Section Supervisor in various processes, including but not limited to credit card document processing and vendor download updates.

• Other special projects as assigned.

Qualifications

KNOWLEDGE:

• Good written and verbal communication skills, including skills in interpersonal communications with the ability to deal with the general public both through phone and personal contact including dealing calmly with irate clients and communicating complicated rules and regulations on laymen's terms without distortion.

• Ability to pay close attention to details to ensure appropriate expenditure coding and payment distributions are utilized.

• Ability to document work processes.

• Competence in utilizing computer applications Microsoft Word, Excel and Access, and Google applications.

• Understanding of, and ability to, apply accounting standards and processes, including internal control issues and audit requirements, and fund accounting.

• Knowledge of state, federal, and agency statutory and regulatory requirements and policies related to fiscal processing.

• Ability to work closely with other personnel to ensure efficient and effective workflow.

• Ability to establish and maintain electronic filing systems for all disbursement documentation.

• Ability to work under pressure of critical time elements demonstrating the ability to prioritize work based on workload/seasonal fluctuations requiring a different emphasis on assigned tasks.

• Competence in critical thinking with the ability to research and resolve questions involving the accuracy of all disbursement documents submitted for processing.

• Able to solve problems and ask for help when needed.

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree (typically in Finance)

Experience:

0-2 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accountant

OR

Education & Experience Substitution:

3-5 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accountant

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Able to lift and transport various types of supplies weighing between 25 and 50 pounds.

NOTES:

• FLSA: Non-Exempt

• Successful applicants for employment must pass a background check prior to appointment.

Supplemental Information

040-Wyoming Game and Fish Department - Fiscal Division

Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

URL:http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here (https://ai.wyo.gov/for-job-seekers) to learn more!