OPS Fiscal Assistant I - 77907759

Date: May 20, 2024

Location:

ST PETERSBURG, FL, US, 33701

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 829077

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Fiscal Assistant I - 77907759

Pay Plan: Temp

Position Number: 77907759

Salary: $23-$25/hour, depending on experience

Posting Closing Date: 06/03/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

FWC/FWRI – EAR/HAB

Fiscal Assistant I – OPS Position

$23-25 per hour, depending on experience

100 8th Ave SE

Saint Petersburg, FL 33701

Ecosystem Assessment & Restoration – Harmful Algal Bloom

Fiscal Assistant I - OPS 77907759

Saint Petersburg, Florida - $23-$25 per hour

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:

A high school diploma or its equivalent and two years of bookkeeping or clerical accounting experience.

Preferred Qualifications:

A bachelor's degree from a college or university and three years of professional experience in administrative work, systems analysis, management analysis, budget analysis, program planning, program research, program evaluation or engineering; OR professional or nonprofessional experience (including a Master's degree from a college or university) can substitute on a year-for-year basis for the preferred education and experience. Experience with Florida state government is also preferred.

Requirements:

Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.

Position Overview and Responsibilities:

The Fiscal Assistant I serves a key financial support function for FWRI's Ecosystem Assessment & Restoration Section, specifically the Harmful Algal Bloom (HAB) Subsection (>$5,000,000 annual budget). The position will work closely with the EAR Admin Leader (supervisor), the HAB Subsection Leader and team, as well as the agency and Institute's Grants, Contracts, and Procurement offices. Responsibilities include managing the fiscal and accounting aspects of state and federal funds in collaboration with the section and offices. This involves setting up, with assistance from the research staff, agreements with recipients of FWRI funds, assisting the HAB subsection leader with annual budget preparation and tracking, assisting with the preparation of budget materials for grant proposals and reports, and verifying invoices and communicating with vendors. Additionally, the role requires maintaining expertise in internal grant and budget tracking systems, training junior staff, providing general administrative and office support, and processing purchase requests and orders. Furthermore, the Fiscal Assistant prepares contract approval forms and facilitates payment processing by submitting packages to the FWRI Contract Manager. Responsibilities extend to reviewing and implementing purchasing policies and procedures, ensuring compliance for internal and external staff. Tracking report and invoice due dates is another key aspect of the role. Building strong working relationships is essential, as collaboration occurs with administrative, research staff, and external partners and vendors. If an issue arises, the position will notify the supervisor and/or appropriate leadership and identify or assist with a resolution. Ultimately, the Fiscal Assistant is an integral role that fosters a collaborative environment that promotes learning and problem-solving for the team.

Knowledge, Skills and Abilities:

Knowledge of complex budget preparation and organization; budget tracking and planning using accounting or financial tracking principles (and associated software); Microsoft Excel and Word and Adobe Acrobat; applicable state and federal policies and rules to ensure compliance with related legislative regulations and requirements; basic project and/or team management principles and practices including problem-solving techniques.

Ability to perform diverse administrative duties to support the activities and functions of the HAB team; take initiative in accomplishing meticulous and detail-oriented tasks (with limited supervision); multi-task while maintaining accuracy; effectively use/learn state purchasing and grant systems and understand, implement, and assist staff with state purchasing guidelines; organize and summarize budgets for staff, reports, and as otherwise needed; work independently, with supervisor, and as part of a team in varied roles (leading, supporting); multi-task and schedule activities effectively.

Skills to effectively employ troubleshooting techniques to resolve complex situations; exercise discretion and best judgement; communicate effectively in writing and verbally; learn and utilize necessary software; understand and apply applicable rules, regulations, policies and procedures; plan, organize and coordinate work assignments and generate associated timelines for completion; work with others as needed to accomplish work prior to due dates; establish and maintain effective working relationships with others.

Why should I apply?

The Benefits of Working for the State of Florida:

*Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. .

Health Premiums $25.00- Single / $90.00- Family Biweekly

Low Cost $25,000 Life Insurance

OPS FICA Alternative Retirement Plan

On the Job Trainings

Family and Medical Leave Act (FMLA)

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/ .

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market:Tampa