Associate Dean of Financial Aid Financial Aid Description JOB SUMMARY: The Associate Dean of Financial Aid is a pivotal role within the administrative structure, responsible for managing and overseeing the daily operations of the financial aid office. Reporting to the Dean of Financial Aid, the role involves a combination of operational management, policy implementation, student support, and collaboration with various departments to fulfill the institution's enrollment and financial aid goals. Employment Type: Full-time (1.0 FTE), Benefits-Eligible, and Exempt (Salaried). MAIN RESPONSIBILITIES: Provide personalized financial aid counseling to prospective and enrolled students and their families. Assist in explaining financial aid options, application procedures, eligibility criteria, and the implications of various funding sources. Manage fund requests and management for all state financial aid programs through MN OHE. Responsible for the monthly reconciliation of Federal and State Grant Programs. Develop and implement a scholarship management system at Gustavus, working in alignment with Advancement to create efficiencies with donor-related scholarships. Work with the Advancement office on management and awarding of all donor-related scholarships. Serve as the Veterans Affairs liaison ensuring that eligible students receive the appropriate financial aid and benefits they are entitled to under various military programs. Manage all Gustavus tuition exchange programs. Assist the Dean of Financial Aid with the financial aid student withdrawal process when students withdraw from Gustavus. Assist the Dean of Financial Aid with the Satisfactory Academic Progress process each semester Assist in the process of reviewing and evaluating appeals from students facing unexpected financial challenges or special and unusual circumstances. Provide assistance on Verification as needed. Provide assistance in the financial aid data transmission with the Department of Education for federal processing through COD and Colleague. Work with the Student Accounts Office to update accounts as needed on the current year financial aid awards and providing accurate information to students and families Provide assistance to ensure the Gustavus College financial aid website updates are completed in an appropriate and timely manner Participate in financial aid presentations in conjunction with Admission Office visit days as well as financial aid nights Participate in professional organizations and attend conferences to stay current with industry trends, regulations, and best practices in financial aid administration. All other duties as assigned.