General Information:

Hitachi Energy in South Boston, Virginia, is seeking a Site Executive Assistant who will provide administrative support for Factory Manager (FM), Staff and Visitors as well as execute a variety of projects as approved and assigned.

Your Responsibilities:

• Manage/arrange travel- make reservations for FM and others as needed using concur. Assist travelers visiting the factory with arrangements. Ensure that company policies are followed and enforced regarding travel.
• Manage Calendars- Assist with managing calendars and planning meetings and events.
• Expense Control- Administrators expenses should be completed each month. Pcard and AMEX. Pcard (Visa) is used to order and pay for items asked to purchase. The AMEX is used for travel expenses for staff and guests as requested.
• Meeting Participation and Coordination- Set up one-time and recurring meetings as requested. Attend daily Tier 4 and other meetings taking notes and ensuring actions are documented and actions taken as needed. Participate and support Kaizen events, employee engagement meetings and activities.
• General Administrative support to include the following:
  • Event planning and coordination
  • Project involvement and support for facilities modifications
  • Engagement committee participation and support
  • Manage relationships with contractors on-site. Canteen, Admiral Security, etc.
  • Maintain monthly organization charts with edits.

Your Background:

• Associate degree or higher in a Business or related field preferred, but not required.
• 2+ years of work experience in an administrative support role preferred, but not required.
• Superior computer skills and willingness to learn new systems a must.
• Attention to detail and ability to comfortably multi-task is critical.
• Comfortable working within all levels of the organization
• Demonstrated ability to maintain a professional, positive attitude and helpful demeanor at all times.

Hitachi Energy is an Equal Opportunity Employer