Reference #: 24001039 Description Grade:  T26 The link below will give you information about the University's "T" salary structure. A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. . The Assistant Director of Administration, in the department of Nursing in the College of Public Health, will support a culture of high performance by performing multiple administrative functions requiring comprehensive knowledge, skills and experience. The incumbent will work closely with the department Chair and will be responsible for the efficient and strategic administration of the department and serve as the key liaison with external and internal constituencies on behalf of the Department Chair. The Assistant Director is expected to provide exemplary customer service to applicants, students, graduates, staff, faculty, and CPH leadership in coordinating resources, resolving issues and ensuring appropriate follow-up. Essential functions: Oversee administrative operations for the department; Ensuring accurate budgeting and reconciliation of department accounts; Tracking projects and due dates for the Chair and the department; Assisting the department with recruitment, engagement and retention efforts; Participating in onboarding activities of new faculty, staff and trainees; Representing the department at campus and community events (i.e., community fairs, school-sponsored learning communities and other outreach programs); Participating in the development of departmental policies and procedures; Supervising departmental support staff and student workers; Coordinating meetings and seminars; creating meeting agendas and taking meeting minutes; Drafting documents required by external constituents (i.e. professional organizations, accreditation commissions, and regulatory agencies); Preparing and formatting formal correspondence, presentations and reports, on behalf of the department; Facilitating departmental activities that maintain an active and engaged alumni; Enhancing the department's website and social media presence in collaboration with the CPH Marketing and Communications department; Arranging complex and detailed travel plans for visitors; Compiling documents and reports for travel related meetings; Performs other related duties as assigned. At Temple, you will find it easy to fit in while staying true to yourself.  We value what makes each employee unique and strive to maintain a culture of diversity and inclusion.  As an employee, you will enjoy our collaborative team-based culture that values innovation and creativity. Visit https://careers.temple.edu/careers-temple to learn more about the benefits of working at Temple University. Required Education & Experience: Bachelor's Degree and at least four years of directly related experience providing administrative support to senior management/executive administration. Must have experience managing departmental budgets. An equivalent combination of education and experience may be considered. Required Skills & Abilities: *Experience with academic and financial administration. *Exceptional verbal and written communication skills. *Strong customer service and interpersonal skills, along with the ability to interact effectively with a diverse constituent population. *Demonstrated critical thinking skills, along with the ability to make sound business decisions. *Ability to work independently and in a team environment. *Strong organizational and time management skills, along with the ability to prioritize, work well and focus on simultaneous completion of multiple tasks in a fast-paced work setting. *Ability to handle confidential information with sensitivity and tact. *Demonstrated computer skills, and proficiency with MS Office software products. *Demonstrated supervisory skills. *Strong attention to etail. Preferred: *Demonstrated computer skills, and proficiency with College and department specific programs such as Cognos and E-value or comparable. *Experience in a higher education institution. This position requires a background check. This position is temporarily assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department. Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status. In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors working in a healthcare setting must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University.  An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved.  For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. To obtain additional information about Temple University please visit our website at www.temple.edu. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

Primary Location:Pennsylvania-Philadelphia-Health Sciences Campus (HSC)

Job:Staff Schedule:Full-time Shift:Day Job Employee Status:Regular

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.