Job Information
The University of Texas at Arlington Administrative Assistant II in Arlington, Texas
Administrative Assistant II
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05415P
Position Title Administrative Assistant II
Department VP for Student Affairs
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Provide highly skilled coordination and management of the administrative operations for the Office of the Vice President for Student Affairs. Serve as a valuable and engaged team member for Student Affairs. Hires, trains and supervise student receptionist staff, financial management duties including account reconciliations and processing various financial transactions. Reviews and enters student payroll. Performs clerical tasks such as organizing, filing, answering phones and writing correspondence supporting multiple staff within the VPSA office. Assists with special events such as convocation and commencement and serves as a resource for other administrative support staff throughout the Division. Provide support to VPSA office staff when needed.
Essential Duties and Responsibilities
Coordinates and manages the administrative operations for the Office of the Vice President for Student Affairs.
Provides support for multiple FTEs within the office, entering time for professional staff positions. Prepares reports as needed.
Responsible for management of the front office, serving as the primary contact for theVPSAoffice suite.
Responsible for scheduling, customer service skills, and project management of the staff to ensure adequate office coverage and tasks.
Manages account reconciliations for multiple cost centers, entering financial transactions in UT Share including but not limited to procurement cards, travel, processing of payments, purchase orders and reimbursements.
Responsible for collecting and entering time for multiple full-time staff within theVPSAoffice. Performs clerical tasks including organization, answering phones, filing, typing, ordering office supplies and running errands for the Senior Associate Vice President, two Assistant Vice President’s and other staff within theVPSA office as needed.
Arranges meetings, coordinates calendars, and prepares agendas and other formal and confidential correspondence.
Assist with convocation, commencement, Student Service Allocation Hearings, and other special projects including room reservations, coordination of food, RSVPs, and other event/project logistics.
Respond and resolve student concerns and questions.
Manage thestudentaffairs@uta.edu email account.
Bring urgent issues to supervisor’s attention.
Serves as administrative liaison and resource with other departments within Student Affairs on campus and outside organizations and agencies concerning administrative policies, procedures, and practices.
Serves as the backup for numerous departments administrative needs as well as for the executive assistant for the Vice President of Student Affairs. Performs other duties as assigned.
Minimum Qualifications
- Bachelor’s degree with two (2) years of upper-level secretarial experience or High School diploma with six (6) years of increasingly responsible administrative, secretarial and clerical or the equivalent experience.
Preferred Qualifications
Bachelor’s degree with four (4) years of upper-level secretarial experience.
Experience supervising student staff.
Knowledge, Skills and Abilities
Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*What is the highest form of education you have attained? (Please specify in your resume)
High School Diploma
Associate's degree
Bachelor's Degree
Master's Degree or higher
*What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
No skills/Basic
Intermediate
Advanced
Proficient
*How many years of professional experience do you have in the related field?
None/less than 2 years
2 to 3 years
4 to 5 years
6 years or more
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
The University of Texas at Arlington
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